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Job Description

Main Purpose

This position is to act as a resource to relevant program areas to help accomplish Rehoboth’s strategic and business plans through an empowering Christian perspective.

Key Responsibilities

  • Receives, screens, records and announces visitors and telephone inquiries
  • Processes, copies and distributes materials, maintaining accuracy and adhering to time lines
  • Assesses, prioritizes and completes workloads according to daily parameters
  • Responds to the needs of staff, clients and the public for information regarding the Association by directing them to the appropriate person
  • Completes all typing requests
  • Processes and distributes mail daily
  • Prepares and processes courier packages
  • Manages the inventory of regional office IT
  • Book facility rentals ensuring proper documentation is gathered
  • Responsible to complete and file all required documentation for finance department, as requested
  • Maintains and reconciles Petty Cash
  • Maintains filing systems, for employee, volunteers and Clients in accordance with established office procedures
  • Set up New Employee file folders and orientation packages
  • Prepares orientation client packages
  • Archive files, prepares and schedules pick up for PDD files
  • Orders ID card, business cards and stationary
  • Sources general office /facility supplies and ensures inventory, keeping within budget
  • Ensures maintenance and updates of office equipment
  • Ensures the maintenance and inspections of the administration facility are up-to-date
  • Supports the region in the CET process
  • Coordinate office and lunch/snack requirement for Board meetings and Provincial Executive meetings – where applicable
  • Complete the approved process for monthly Client Financial Reports
  • May support clients in reception related skill development
  • Oversees regional Social Enterprise, as directed
  • Sources and monitors contractors/vendors for day to day maintenance (yard maintenance/snow removal contractor, cleaning contractors, machine maintenance, linen supplies, garbage, etc.)
  • Supports fund raising and events, as required
  • Responsible for Membership Campaign in the region
  • Maintains regional membership database and mailing list updates
  • Recruits contact person for churches
  • Coordinate and submit regional submission for the “Flourish” Newsletter
  • Prepares and distributes acknowledgment letters to donors
  • Supports Directors with provincial initiatives as required
  • Recommends changes to Association’s policies and procedures, where applicable
  • Maintains professional currency within the office and community
  • Performs other related duties as assigned by Client Service Manager and Directors

 

Authority & Scope of Operations

The Business Administrator reports directly to the Director of Asset Management. This position requires organizational skills, ability to multi‐task, attention to detail, and works independently with minimal supervision and guidance.

 

Skills Required

  Minimum Qualifications:
  • High School plus Level One Microsoft Word and Excel
  • Demonstrated public relations skill, accurate typing skills
  • Police Information Check that does not disqualify you from employment
  • Proficient command/comprehension of the English language

Additional Desired Qualifications:
  • Office Technology Certificate
  • Non-Violent Crisis Intervention Training
Physical Demands:
  • Standing, sitting and crouching
  • Repetitive movement (word processing)
  • Must be able to perform Medium Work as per the WCB definition of physical demands (exerting up to 22.7 Kg (50lb) of force occasionally and/or up to 9.1 kg (20lb) of force frequently and/or up to 4.5 kg (10lb) forces constantly

 

Years of Experience:              
  • Greater than six months up to two years related experience, with multi‐line switchboard, word processing and computer experience; Microsoft Word and Excel software.

 

Interpersonal:                          
  • Ability to multitask and prioritize, demonstrates initiative, professional and cordial communication skills, accurate keyboarding abilities and strong organizational skills
 
Hours of Work:                         
  • Usual hours of work will be business hours (Monday through Friday 08:30 –16:30) Hours may be modified based on regions needs

 

 

Outcome Expectations:

  • Timely completion of assigned work
  • Maintains professionalism and positive image
  • Produces quality work in key responsibilities
  • Keeping within budget
  • Time management

Current Openings

 

Salary

Dependent on relevant education and/or experience; wage range: $23.70 to $29.42 per hour.

Start Date

Immediately.

Three Hills Openings

  • #50-001 - Casual Hours / 0830-1230 - Monday to Friday

 

 


Apply Now

Complete the application form below, or email [email protected] for more information.

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